GDPR and the future of data protection compliance for HR teams in 2018
By partnersinhr, Jan 9 2018 12:27PM
The story of data protection in 2018 is going to be all about the new General Data Protection Regulation, which will come into force in May 2018. HR teams will now have far heavier responsibilities, and although the protection of workplace data was never something to be taken lightly, advances in technology will mean it's now much easier to do.
New technology means safer data
Modern advances in the technology used by HR teams have a lot of positives. New systems allow better integration and connectivity in the workplace, improved HR & payroll software means more efficient cost and time management, and HR will generally have more information at their disposal which they can then use to shape and develop work forces.
However, all of these changes also mean that their security and privacy responsibilities will grow exponentially. When the General Data Protection Regulation goes live, it will give HR far more stringent rules for how they gather, store and use personal information, including encryption obligations and far more regulated “opt-in” rules.
Size doesn't matter
It's easy to fall into the trap of thinking that if you're a smaller business, you won’t have to consider GDPR. However, this definitely isn't the case. It will affect businesses of all sizes, and will be a legal requirement - so it's best to get clued up on how you can meet these regulations early. You still have a duty to protect sensitive information for employees past and present, as well as candidates you are considering for new roles. Failure to comply can result in substantial fines.
As well as being a legal requirement, early auditing of what happens to your data in line with GDPR will also mean you can get a clear picture of how your data management stands at the beginning of the year. It's essential to assess how your company's information is processed and for what reason - and this doesn't just apply to in house data, but also to third party providers, pension and payroll providers and recruitment providers. The GDPR will affect every area of your business, from employment contracts and privacy notices through to archived documents.
Data protection for a modern world
In 2018, data will be going round the world faster than ever before. It's incredibly important to ensure your business has chosen a data service with excellent encryption ability and security features, that will mean your information is well protected. You need a way to access the best technology out there, whilst still retaining the ability to share data freely and control data processing.
If you're looking for a way to prepare for GDPR, and aren't sure where to start, why not get in touch with us here at Partners in HR. We'll complete an HR data audit, prepare paperwork for contract clauses, and help prepare you for future changes by giving you comprehensive guidance on auditing and recording data. Partners in HR have got years of experience helping HR departments and companies to personalise their data protection, so come and talk to us for more information on how we can help you today.